Transfer (TC) Process

When students are enrolled in the Gurukulam, we encourage the parents to maintain continuity of their son in the Gurukulam until atleast class X. However, there may arise situations when a transfer out of the Gurukulam is necessary, either due to the family situations and the decision of the Parent or due to the behavior, conduct or performance of the child. We lay out the process of transfer below.

  • 1. What will trigger a TC?
  • a) A formal application letter (Hindi / English) should be received from the parent.
  • (Or)
  • b) Alternatively, a need for TC can also be triggered by the Acharya or the GMC basis the overall conduct and performance of the student.
  • 2. Discussion with parents
  • a. If the TC request is triggered by the Parent, Acharya and one of the GMC members (other than the Acharya) will have a joint discussion with the Parents with regard to the reasons for applying for a TC.
  • b. Alternatively, in cases wherein the transfer is triggered by the Gurukulam, the Acharya along with a GMC member will initiate a discussion with the Parent on the need for the student to be transferred out of the Gurukulam.
  • 3. At the end of Step 2, both – parents, Acharya and GMC member participating in the process should be in agreement on the decision. They may decide to transfer or otherwise. If they decide not to transfer, the process stops here. However, if there is an agreement between the Gurukulam and parents to transfer the student or there is no agreement at all, then the process of transfer will be initiated.

    The GMC should be informed of the outcomes of the discussion including feedback, if any, received from or shared with the Parent.
  • 4. If the outcome of the discussion in Step 2 is to go ahead with the TC, then a report will be submitted to the GMC to approve transfer of the student.
  • 5. In parallel, parents will be intimated of the submission of the report to GMC and its confirmation of the transfer.
  • 6. Once the GMC approves, parents are expected to take back their son from the Gurukulam within 14 days of approval of the TC by GMC.
  • 7. Parents are to be given the Transfer Certificate along with the Report Card of the Student. All the documents submitted by the Parents in original, at the time of admission, will be given back to the parent.
  • 8. Any fee paid by the parent will be refunded proportionately.
  • 9. Proper written acknowledgement will be taken from the Parent on receiving their son.